Category
Task Management
Price Range

From $21.99/year

Free Trial

Free plan

Accomplish more, every day

Todoist is a sleek yet powerful task manager that organises your to-do lists on all your devices across 10+ platforms. Trusted by over 5 million people, Todoist is the best online task management app and to-do list. For Web, iPhone, iPad, Android, Chrome, Outlook and many more! Todoist is one of the most powerful and long-lived task management apps available and is frequently praised for its constant innovation.

- Todoist

Todoist Product Video

b Features & Options of Todoist

Basic Features

  • Access everywhere: With apps and extensions for 10+ platforms, your tasks are always there: on mobile devices, web browsers, inboxes, and more.
  • Collaborate on shared tasks: Share unlimited tasks with anyone – colleagues, family, friends – and collaborate in real-time on shared projects and goals.
  • Distraction-free design: Your tasks are a big part of your life. Stay motivated and organised with Todoist’s intuitive and beautiful to-do list.
  • Sub-tasks: Achieve more by breaking big tasks into smaller sub-tasks (multi-level).
  • Sub projects: Manage complexity by breaking big projects into smaller sub-projects (multi-level).
  • Share & collaborate: Share projects, delegate tasks and discuss details – on any device or platform!
  • Notifications: Get notified when important changes happen via emails or push notifications.
  • Intuitive dates: Easily add due dates using normal language, such as “Monday at 2pm”.
  • Recurring dates: Create repeating due dates naturally like typing “every Friday at 8am”.
  • Real-time synchronisation: Never think about syncing, we do it for you in real-time across all devices and platforms.
  • Multiple priorities: Focus on what’s important using Todoist’s colour-coded priority levels.
  • Todoist Karma: Track your productivity and visualise your achievement trends over time.

Premium Features

  • Reminders & alerts: Get reminded via email, push notification or SMS. Also receive location-based alerts when on‑the‑go.
  • Comments & file attachments: Add as many details as you want using task comments. Or attach PDFs, spreadsheets or photos.
  • Labels & filters: Put tasks into contexts via labels, a great way to become even more organised. Create custom filters that fit your workflow.
  • Automatic backups: Never lose data. Each day Todoist takes automatic backups that are easy to restore.
  • Project templates: Save time and busy work by using Project Templates. Perfect for your repetitive projects.
  • Add emails as tasks: Add emails as tasks to ensure you never forget to follow up on a message.

Business Features

  • Centralised admin: View invoices, manage team members, and sharing permissions.
  • Activity log: Get an overview of what your team is working on.
  • Visulaise productivity: Gamify your team’s productivity and visualise achievement trends over time.

Todoist Pricing

Subscription Plans

  • Todoist Basic: Free. 80 projects, 5 people per project.
  • Todoist Premium: US$21.99/year. For individuals. 200 projects, 25 people per project.
  • Todoist Business: $21.99/user per year. For teams. 200 projects, 50 people per project.

Trial/Warranty

  • 30 day money-back guarantee.
  • 14 day free trial (Business plan).

Integrations & Add-Ons

Compatible Devices & Platforms

  • Desktop: Mac, Windows.
  • Mobile & Tablet: Android, iOS.
  • Wearables: Android Wear, Apple Watch.
  • Browsers: Chrome, Firefox, Safari.
  • Email: Outlook, Gmail.

App Integrations

Todoist integrates with hundreds of software apps. Some popular examples:

  • Cloud Storage: Dropbox, Box
  • Mapping: Google Maps, Apple Maps.
  • Automation: Zapier, IFTTT, Workflow, Flow XO.
  • Scheduling: Calendar Sync, Kin, HourStack.
  • Password Management: 1Password.
  • Time Tracking: Time Doctor, Timely, Toggl, PomoDone.

Ratings Summary

(4.5/5 from 95 reviews)

Rating score is a weighted average from the following respected sources:

  • G2 Crowd: 4.6/5 from 50 user reviews
  • GetApp: 4.4/5 from 23 user reviews
  • Software Advice: 4.5/5 from 22 user reviews
  • PCMagazine: 4.5/5 from 1 expert review